Pool & Hall Rentals
Callanen Hall
8809 Timberwilde St, San Antonio, TX 78250
Callanen Hall is a beautiful, airy open space that’s perfect for large gatherings. A wooden stage, a full kitchen, and a wall of windows overlooking our junior Olympic pool make the venue ideal for your wedding reception, holiday gathering, or quinceanera. A trained party manager and in-house security can help ensure your special night is unforgettable!
Accommodates up to 200 guests
This figure (200 guests) is based on the size of the hall without tables. The amount of guests you will be able to comfortably accommodate will depend on the number and size of tables you elect to use.
Rental Fee: $575
Fee includes hall, patio, kitchen, tables and chairs, and required cleanup. Reserves 6-hour time slot (timeframe specified on contract).
Damage Deposit Fee: $200
Damage inspection will be conducted after the conclusion of the event. If no damage is found, deposit will be returned within 30 days.
Amount Due to Reserve: $775
Optional:
Security: $400
You will be required to purchase security if you plan to serve alcohol.
Set Up: $150
For this extra charge, our staff will set up tables & chairs for your event on your behalf.
Additional hour: $100 each
You may add a seventh hour to your initial 6-hour time slot for an extra charge. Please note that events cannot run past 12 midnight, and you must completely vacate the premises before the concluding time for your slot.
Additional hour of security: $100 each
Flores Hall
9310 Timber Path, San Antonio TX 78250
Flores Hall is a gem—newly renovated and affordable. This understated space lends itself perfectly to intimate get-togethers such as baby showers, ladies’ nights, or business mixers. With access to indoor & outdoor space and a private kitchen, as well as the option to rent the adjacent pool, Flores Hall is a savvy, budget-conscious event planner’s dream.
Accommodates up to 50 guests
This figure (50 guests) is based on the size of the hall without tables. The amount of guests you will be able to comfortably accommodate will depend on the number and size of tables you elect to use.
Rental Fee: $388
Fee includes hall, patio, kitchen, tables and chairs, and required cleanup. Reserves 6-hour time slot (timeframe specified on contract).
Damage Deposit Fee: $200
Damage inspection will be conducted after the conclusion of the event. If no damage is found, deposit will be returned within 30 days.
Amount Due to Reserve: $588
Optional:
Security: $400
You will be required to purchase security if you plan to serve alcohol.
Set Up: $100
For this extra charge, our staff will set up tables & chairs for your event on your behalf.
Additional hour: $100 each
You may add a seventh hour to your initial 6-hour time slot for an extra charge. Please note that events cannot run past 12 midnight, and you must completely vacate the premises before the concluding time for your slot.
Additional hour of security: $100 each
Silver Creek Pool (at Callanen Hall)
Emerald Valley Pool (at Flores Hall)
Accommodate up to 200 guests
Rental Fee: $188
Fee reserves 3-hour time slot from 7:30 PM to 10:30 PM.
Includes set-up time, break-down time & picnic tables.
You must clean up before the end of your time slot.
Damage Deposit Fee: $100
Damage inspection will be conducted after the conclusion of the event. If no damage is found, deposit will be returned within 30 days.
Pool Lifeguards: $90/each
2 lifeguards will be required for each 100 guests. An additional lifeguard will be required for an additional 50 guests, up to 4 lifeguards for 200 guests.
Optional:
You will be required to purchase security if you plan to serve alcohol. If you add an additional hour (see below), security for that hour will be an additional $200.
HALL & POOL RENTAL AGREEMENT
FAQ
We just revised our policy on how far in advance residents can book. As of June 22, 2023, reservations cannot be booked more than six months in advance. The new policy requires at least three weeks' notice for events and security. In addition, this policy continues to apply to any future revisions. We hope this helps you fulfill your dreams for a memorable day!
In order to book a GNW space, residents must be in good standing with the Association (all assessments fully paid). Those renting their home must have a Delegation of Rights form on file in order to book a space. The resident shall be the official renter of the space and assume all responsibilities thereof, even if the event is being held on behalf of a non-resident.
When renting Callanen or Flores Hall, your payment will reserve a six-hour time slot, during which set up and tear down must be completed, in addition to the function itself. Friday events can only be held between 5 PM and midnight; weekend events can be held between 12 noon and 12 midnight. For $100/hr, you can extend your spot (ostensibly up to 12 hours on weekends, and up to the full 7 hours on Fridays).
Finally, please note that, with regards to set up, the estimated maximum number of guests is based on the size of a space without any tables. We can provide either rectangular or circular tables, depending upon your wishes for the space.
Let us help you create lasting memories!
RESERVATIONS
Reservations are only accepted up to a minimum of three weeks before the event. If your event will include alcohol, you must have security. The same deadline applies. All payments are payable upon signing the Facility Usage Agreement. Money orders, checks, and credit/debit cards are all accepted (with a 2.95% surcharge).
OPERATIONS DURING YOUR EVENT
A Party Manager will be on hand to address questions and assist with compliance. Member who has signed the agreement must be present during the entire duration of the party, including set-up and break-down, unless the optional cleanup service is purchased.
INCLEMENT WEATHER & POOL RENTALS
If stormy weather is forecast for the date & time of your pool event, you can request to reschedule. This decision must be made before the beginning of the event. Once participants enter the pool area, their rental officially begins.
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